Public Records Officer point of contact is Taresa Robertson

Email: records@lcpud.org

Phone: 360-345-1605

Lewis County PUD NOW accepts new requests via the GovQA portal.  GovQA is a web-based Records Center used for tracking and delivery of records requests.  Click “My Records Center” to log in and/or create an account.  To view requests you have previously submitted click “My Requests.”  To initiate a new request click on “Submit a Records Request.”

 

Alternatively requests may also be submitted by completing the Lewis County PUD Records Request Form and presenting it:

  • In person to any customer service staff person, Monday-Friday 8AM to 5 PM at 321 NW Pacific Avenue, Chehalis, WA 98532;
  • By mail: PO Box 330, Chehalis, WA 98532;
  • By e-mail: records@lcpud.org
  • By phone: 360-345-1605

 

The processing of your request or official response to your request may take up to five (5) business days.  If your request is not complicated and record readily available, it may be processed at the time it is received.

NOTE: The Public Disclosure Act (RCW 42.56) is for the purpose of providing existing documentation or records, not for the purpose of gathering, sorting and/or creating new documentation.

Providing the District with a clear request will likely reduce the time it takes to obtain records.  Below are some tips to assist our requestors in submitting public records requests so they obtain the best possible response while expediting our response and avoiding misunderstandings or needless delay.

  • Make your request in writing or online.
  • If you know what department will have the records or if you only want records from a particular department, clearly state this in your request.
  • Ensure your request is for an “identifiable public record” in accordance with RCW 42.56.080. Use of broad terms such as records “relating to” a subject or “any and all records” may result in a need for the District to clarify your request to ensure it is properly understood and the desired records can be produced.  Describe the kinds of records you want.
  • Describe the requested records with as much specificity as possible and provide as much information as possible pertaining to the records being requested and defining the scope of your request. This will expedite the response.  Include the type of record(s) being requested, the subject matter involved, the time frame for which the records are requested, names of individuals or locations where records likely may be found, and any other information that may assist in locating responsive records.
  • Advise whether you want to inspect the records or receive a copy (or both).
  • Advise if there are records covered by the request that you do not need. This will likely reduce the response time.  For example, if you want to exclude previously provided records.
  • If there are some records that are a priority for you or that may help limit future installments of records, identify these parameters. Providing priorities may allow for quicker small installments instead of waiting for all records to be located and produced.
  • Include your contact information in case the need for clarification arises.
  • Don’t combine a public records request with other correspondence or bury it in other types of documents you submit. Requestors must provide fair notice that a request is being made.
  • If you have made a broad request because you are not sure what specifically to ask for, consider inviting the District to contact you to help focus the request. Also remember that because you can always make additional requests, often it makes sense to listen to the District’s advice on narrowing the scope of the request for the first request.  If you are not satisfied, you can then make a broader request.
  • The District does not update its responses with records created after the date of the request. To obtain new records created after the date of your request, you must submit a separate request.

Source:

Alexander (ret.) et al. (2014).  5.3 Practice tips for requestors.  In Public Records Act Deskbook:  Washington’s Public Disclosure and Open Public Meetings Laws (pp. 5-15 – 5-19).  Seattle, WA: Washington State Bar Association.

Example Requests:

Under the Public Records Act I am requesting records from the Operations Department documenting tree trimming occurrences between January 1, 2019 and June 30, 2019.

Under the Public Records Act please provide Accounting records documenting purchases of fleet vehicles between March 1, 2015 and May 15, 2019.

To submit a public records request please click the button below:

Submit Public Records Request